Release 1.10.7 — Order entitlements made easy

The new Sav­vy­Sui­te 1.10.7 has been released. We can report about two big topics and many small changes.

Enti­t­le­ments can be orde­red now

The Enti­t­le­ment Manage­ment modu­le is about mana­ging per­mis­si­ons for a user. Up to now, this was done as fol­lows: e.g. a pro­ject mana­ger mana­ges the access rights to the pro­ject share and gives read or wri­te per­mis­si­ons to the pro­ject members.

Now we have also made it pos­si­ble wit­hin Enti­t­le­ment Manage­ment to pro­ceed in the same way as for an ordi­na­ry arti­cle order. So a new pro­ject mem­ber sear­ches for the pro­ject share in the cata­log and requests wri­te per­mis­si­ons. This starts an order pro­cess with appro­val as usu­al. The pro­ject worker can track the order item and see the enti­t­le­ment along with all other inven­to­ry in her con­fi­gu­ra­ti­on item list.

Alter­na­tively, a key user can also start this action. So the depart­ment secreta­ry alrea­dy orders the necessa­ry SAP aut­ho­riz­a­ti­ons for the new employee who starts next week.

You do not want to use this new func­tio­n­a­li­ty yet, but only want to have the data owner aut­ho­riz­a­ti­ons assi­gned as befo­re? No pro­blem, the func­tion can be com­ple­te­ly swit­ched on or off via an app­li­ca­ti­on setting.

Decen­tra­li­zed port­fo­lio management

A cus­to­mer request that has alrea­dy been expres­sed several times has now been imple­men­ted: If allo­wed by the cen­tral cata­log admi­nis­tra­tor, one or more per­sons per com­pa­ny can now con­trol whe­ther an arti­cle should be orderable for this com­pa­ny or not. To do this, a per­son is assi­gned the role of Port­fo­lio Mana­ger for the com­pa­ny in ques­ti­on. In Decen­tra­li­zed Cata­log Admi­nis­tra­ti­on, this per­son now recei­ves a list of all arti­cles for which a cor­re­spon­ding con­fi­gu­ra­ti­on opti­on has been set up. By sim­ply acti­vat­ing or deac­ti­vat­ing a check­box, the arti­cle is mar­ked as orderable or not orderable for this company.

A new, addi­tio­nal licen­se is requi­red for hol­ders of the Port­fo­lio Mana­ger role. Sim­ply order the desi­red quan­ti­ty of the­se licen­ses when reques­ting the licen­se file for the new release.

News from the admi­nis­tra­ti­on application:

  • Rela­ti­ons to order items and con­fi­gu­ra­ti­on items
    For rela­ti­ons to order items and con­fi­gu­ra­ti­on items, the arti­cle num­ber and arti­cle name are now also dis­play­ed to make it easier and fas­ter to iden­ti­fy the items you are loo­king for.
  • Bund­le components
    At the bund­le hea­der is defi­ned, which com­pon­ents it con­tains. Now it is also pos­si­ble to search the other way around. An addi­tio­nal tab is now dis­play­ed at an arti­cle that is con­tai­ned in a bund­le, on which the bundle(s) are lis­ted and can be ope­ned as usu­al by double-clicking.
  • Posi­ti­ons and roles
    For a role it is defi­ned, which com­bi­na­ti­on of hier­ar­chy level and posi­ti­on has this role. Now it is also pos­si­ble to search the other way around. At a posi­ti­on it is shown for which hier­ar­chy level this posi­ti­on has which role. Also at the pla­ces whe­re a per­son is assi­gned a posi­ti­on or an orga­niz­a­tio­nal unit is assi­gned a posi­ti­on hol­der, the over­view can now be called.
  • ID of work order templates
    Until now, the IDs of work order tem­pla­tes were assi­gned auto­ma­ti­cal­ly and were the­re­fo­re qui­te cryp­tic and very long. Now the con­fi­gu­ra­tor can assign the ID its­elf and choo­se a more reco­gniz­ab­le ID that sim­pli­fies con­fi­gu­ra­ti­on in other places.
  • Descrip­ti­on text of work orders
    Until now, only a one-line descrip­ti­on text could be ent­e­red at a work order tem­pla­te. This was tedious and con­fu­sing for lon­ger texts. Now a lar­ge, mul­ti-line text field is available.
  • Work­flow selec­tion to work order templates
    For assigning work­flows to work order tem­pla­tes, all acti­ve work­flows in the sys­tem were pre­vious­ly dis­play­ed, even if they were not usable for work orders. From now on, only work­flows that are use­ful will be displayed.

News from Decen­tra­li­zed Cata­log Administration:

  • Main­tain cata­log categories
    Pre­vious­ly, it was only pos­si­ble to crea­te struc­tu­ral ele­ments in the admi­nis­tra­ti­on app­li­ca­ti­on that were to be used as cate­go­ries in the ser­vice cata­log. This is now also pos­si­ble in the Decen­tra­li­zed Cata­log Admi­nis­tra­ti­on. Cate­go­ries can be crea­ted, modi­fied and dele­ted. The exis­ting licen­se for Ser­vice Cata­log Mana­ger now addi­tio­nal­ly recei­ves the rights to this new functionality.
  • Trans­la­te cata­log categories
    It is now also pos­si­ble in Decen­tra­li­zed Cata­log Admi­nis­tra­ti­on to main­tain the mul­ti­lin­gu­al name fiel­ds for the struc­tu­ral ele­ments that are used as cate­go­ries of the ser­vice cata­log. The exis­ting licen­se for Ser­vice Cata­log Trans­la­tors now addi­tio­nal­ly recei­ves the rights to this new functionality.
  • Arti­cle search clearer
    In the results list of the arti­cle search, the­re is now a con­text menu for each arti­cle in which the pos­si­ble actions are lis­ted and cal­led up direct­ly. This makes the list clea­rer and the con­text menu easier to use, sin­ce only the avail­ab­le actions are displayed.
  • Arti­cle assign­ment to categories
    Until now, it was only pos­si­ble in the Admi­nis­tra­ti­on app­li­ca­ti­on to assign arti­cles to a struc­tu­ral ele­ment used as a cate­go­ry in the ser­vice cata­log. In the Decen­tra­li­zed Cata­log Admi­nis­tra­ti­on, it was pre­vious­ly necessa­ry to find the arti­cle and then assign the cate­go­ry. From now on, in addi­ti­on to the order pro­po­sals, arti­cle assign­ment can also be done direct­ly on the struc­tu­ral element.
  • Sor­ting simplified
    Cata­log main­tai­ners can spe­ci­fy the dis­play sequence of arti­cles and order pro­po­sals wit­hin a cata­log cate­go­ry in Decen­tra­li­zed Cata­log Admi­nis­tra­ti­on. This sor­ting is now dis­play­ed more clear­ly, and it is now easier to move items by several positions.

Exten­si­on of the Web API

With the Web API it is only pos­si­ble to export data from Sav­vy­Sui­te? No, it is now pos­si­ble to import data via the Web API as well. For examp­le, if a third par­ty sys­tem is to be con­nec­ted for ful­fill­ment, an order item can be expor­ted and will remain in a hol­ding sta­te until a respon­se arri­ves via the Web API and updates the order item. Ins­tead of pro­ject-spe­ci­fic con­fi­gu­ra­ti­ons, the stan­dard-com­pli­ant API can be used here in the future.

We have exten­ded the scope of the export func­tio­n­a­li­ties with addi­tio­nal data objects, as announ­ced in pre­vious relea­ses. Now the­se data can be exported

  • Arti­cle (stan­dard, bund­le, aut­ho­riz­a­ti­on, aut­ho­riz­a­ti­on object)
  • Equip­ment (stan­dard, bund­le, aut­ho­riz­a­ti­on, aut­ho­riz­a­ti­on object, user account)
  • Order item (stan­dard, bund­le, pro­duct change)
  • Orga­niz­a­tio­nal units
  • Per­sons (per­son, position)

Soft­ware requirements

Here we stay up to date: as of this release, the .NET Frame­work ver­si­on 4.8 is requi­red, ver­si­on 4.7 can no lon­ger be used.

New trai­ning offers

Apart from the new release, sys­co­very is also acti­ve. In addi­ti­on to the pre­vious offers, we now have three new online trai­nings for the Work­flow Manage­ment modu­le. In com­pact 4‑hour units you will learn more about the fol­lowing topics:

  • Work­flow basics
    Basic con­cept of work­flow manage­ment, crea­ting and edi­t­ing work­flows, moni­to­ring workflows
  • Designing work­flows variably
    Intro­duc­tion to the work­flow con­text, crea­ting bran­ches, get­ting to know and using the first actions and transitions
  • Pro­cess workflows
    Work­flows for appro­val, appro­val review, equip­ment genera­ti­on, accep­t­ance and sta­tus change

The­re is a final cer­ti­fi­ca­ti­on exam for all three topics tog­e­ther. Dates and fur­ther details can be found on our ger­man web­site in the trai­nings section.

Any ques­ti­ons?

The­re are open ques­ti­ons or you would like to have a look at all advan­ta­ges and new fea­tures of the new the Sav­vy­Sui­te release 1.10.7 during a pre­sen­ta­ti­on? Then sim­ply arran­ge an appoint­ment with your sys­co­very con­ta­ct Mr. xxxx. How about com­bi­ning this appoint­ment with a Feed­back & Future Ses­si­on, whe­re you could sug­gest topics for the future deve­lo­p­ment of the Sav­vy­Sui­te fea­tures? May­be your pro­po­sal will be inclu­ded in the com­pe­ti­ti­on of cus­to­mer chan­ges and will be imple­men­ted if it wins the vote.